Missouri Library Association Annual Conference
September 28-30, 2022
Oasis Hotel and Convention Center
2546 North Glenstone Ave. Springfield, MO 65803
The Missouri Library Association is a diverse and growing organization. MLA serves librarians, support staff, and library supporters throughout the entire state and in every type of library. MLA members work in academic, public, special and K-12 libraries.
The Missouri Library Association Annual Conference provides vendors the opportunity to engage with potential and existing customers in the Missouri library community. More than 400 individuals from Missouri's academic, public, school and special interest libraries attend our annual conference.
This year's conference is focused on restoring connections - with our patrons, our communities, our colleagues and the vendors and organizations that make what we do a reality every single day. This prospectus provides details on opportunities to rent booth space in the Exhibitor Hall, sponsor events, and advertise in the conference program. Please explore all the ways we can help put you directly in touch with Missouri libraries.
Exhibitor Services Order Form
EXHIBITION BOOTH SPACE
10’ x 10’ Exhibitor Booth Fees
$500 for businesses
$400 for non-profit
Your booth space includes a 6-foot skirted display table, 8-foot back wall and 3-foot side drape, 2 chairs, wastebasket, 1 exhibitor name sign (8"x36"), and a free conference registration for 2 representatives. Also includes vendor breakfast and lunch.
Vendors are guaranteed at least 4 hours of non-compete time during this conference. Attendees will also be provided with an interactive game to encourage them to visit vendor booths throughout the conference.
Additional Exhibitor Passes will be available for purchase. One-day Trade Show Passes are available for $85 for additional staff who wish to attend conference events/sessions.
Extra booth amenities and electrical services are available for additional fees. Exhibition kit order forms will be sent to all registered vendors.
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Hotel Reservations:
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The Missouri Library Association has negotiated a special conference rate of $109 per night at the Oasis Hotel and Convention Center. For room reservations, Book your reservation here.
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PRELIMINARY SCHEDULE of EXHIBIT HALL ACTIVITIES
Wednesday, September 28
Exhibitor Set-up 11:00 a.m. - 3:00 p.m.
Exhibitor Hall open 4:00 p.m. - 7:00 p.m.
Exhibitor Reception 4:00 p.m. - 6:00 p.m.
Thursday, September 29
Vendor Breakfast 8:00 a.m. - 9:00 a.m.
Exhibitor Hall open 9:00 a.m. - 4:00 p.m.
Exhibitor Breakdown 4:00 p.m. - 7:00 p.m.
ADVERTISING OPPORTUNITIES
The MLA conference program is the perfect opportunity to highlight your company’s products and services. Each attendee receives a printed copy, and it is often used as a reference by many for the entirety of the conference. Advertisement registration ends August 15th.
Program Ad:
Full page $500
1/2 page $300
1/4 page $125
Advertisements should be submitted in PDF format. Other content should be in Word format. Photos should be in a standard format that can be formatted by our printer.
We will have 4-colors available in the printed program.
The color system is CMYK.
300 DPI for photos.
Advertisement materials should be submitted by August 15th to mla2022sgf@gmail.com.
Sponsorship Opportunities
Your organization has additional opportunities for brand exposure and recognition among Missouri librarians by sponsoring items and events at the conference.
Sponsors at various levels will receive:
● Acknowledgement at the sponsored event
● Acknowledgement in the conference program
● Logo on signage at event or service
● Logo/acknowledgement on social media
Do not see an opportunity that fits your needs? Contact us and we will work together to find what fits!
Platinum Sponsor $1,500 (3 available)
Exclusive, highly visible opportunities to spotlight your business or organization.
ALL CONFERENCE SOCIAL EVENT
This special, offsite event gives librarians the change to network and have a little fun along the way.
KEYNOTE SPEAKER
Help us kick off this year's conference with a message of hope and restoring connections with our communities and each other.
VENDOR RECEPTION
Attendees gather to socialize with vendors and see what is new and exciting in librarianship. Attendees at this event will enjoy complimentary hors d'oeuvres courtesy of your company.
CONFERENCE BAGS
Help a librarian tote their conference materials all over the convention center.
Gold Sponsor $1,000 (0 available)
Reach just the right audience with these exclusive sponsorship opportunities.
YOUTH SERVICES MEAL EVENT
This event is designed specifically for librarians with an interest in developing and promoting library service to children and teens.
CLOSING KEYNOTE SPEAKER
The very last event of the conference, the closing keynote leaves a lasting impression with attendees.
Silver Sponsor $500 (9 available)
Get your business or organization in front of librarians with these fun sponsorship opportunities.
CONFERNCE LANYARDS (0)
BOHLEY TRIVIA NIGHT (1)
This event bring librarians together for an energetic night of fun and friendly competition.
TABLE TALKS & POSTER SESSIONS (3)
High interest; interactive; timely; information/networking experiences; exhibit hall.
REFRESHMENT STATIONS (2)
These stations will offer attendees a chance to recharge and refuel between sessions courtesy of your company or organization.
MLA Member Meet & Greet (3)
This event welcomes new members of MLA to dive in and discover what MLA can do for them and their professional growth.
REGISTRATION INFORMATION
Vendor registration is open now and closes September 14, 2022.
TERMS & CONDITIONS
- MLA will assign booth spaces in the order purchased.
- Exhibitors will not sublet or appropriate booth space to any other business.
- Parent and subsidiary businesses are not considered other businesses.
- Contractors are other businesses and require their own booth space.
- Exhibits should not project beyond the space allotted and should not obstruct the view or interfere with traffic to other exhibits.
- The wings of an exhibit should not project more than three (3) feet from the back wall.
- Permission to exhibit equipment with abnormal heights must be obtained from MLA.
- Cancellation should be made in writing by email by September 1, 2022 and are subject to a 50% cancellation fee.
- No refunds will be made after September 1, 2022.
- All cancellations are final.
- MLA may resell cancelled booths as opportunities allow.
- No refunds shall be paid as a result of subsequent booth sales.
For more information or to discuss opportunities please contact Trade Show Chairs Kim Flores & Eva Pelkey at mla2022sgf@gmail.com or 417-616-0554.