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MLA Event Calendar
Missouri Library Association Annual Conference
October 8th - 9th, 2025
Doubletree by Hilton Hotel St. Louis - Chesterfield
16625 Swingley Ridge Rd.
Chesterfield, MO 63017
The 2025 Missouri Library Association Annual Conference is coming to Chesterfield, October 8th and 9th. The Missouri Library Association is a diverse and growing organization. MLA serves librarians, support staff, and library supporters throughout the entire state and in every type of library. MLA members work in academic, public, special, and K–12 libraries.
The Missouri Library Association Annual Conference provides vendors the opportunity to engage with potential and existing customers in the Missouri library community. More than 400 individuals from Missouri’s academic, public, school and special interest libraries attend our annual conference.
This year’s conference is focused on people , with the theme of “Joy in Our Libraries”! MLA is looking to cultivate and spread joy in our libraries and profession through inspiring sessions and events that attendees will take back home with them and share with their co-workers and patrons.
This prospectus provides details on opportunities to rent booth space in the Exhibitor Hall, sponsor events, and advertise via conference social media. Please explore all the ways we can help put you directly in touch with Missouri librarians. We invite you to consider joining us as a vendor, sponsor, or both.
Please note: Vendors will only be able to select ONE item per form. If you would like to sign up for multiple booths or sponsorships, please fill out an additional form PER ITEM. If you have any questions, please send a message to MLAc2c@molib.org.
EXHIBITOR OPPORTUNITIES
There are 44 booths available for vendors in the Exhibitor Hall, which will be assigned on a first-come, first-served basis. All exhibitor options include the following:
Non-Profit Exhibitor
Business Exhibitor
Premier Exhibitor *Limited to 6 spots
$50 conference bag promo addition Want to have your company/organization highlighted to members at check-in? Include a small pamphlet or item in the conference tote bag! SPECIAL EVENTS / PRODUCT SPONSORSHIPS
$50 conference bag promo addition
Want to have your company/organization highlighted to members at check-in? Include a small pamphlet or item in the conference tote bag!
SPECIAL EVENTS / PRODUCT SPONSORSHIPS
This conference would not be possible without the support of our generous sponsors. We welcome all vendors to consider an additional sponsorship in recognition of the important and ongoing work of Missouri librarians. Preferred events will be assigned on a first-come, first-served basis.
All sponsors will receive:
*Please note that Sponsorships do not include an Exhibitor Booth. Exhibitor Booths need to be reserved separately
SILVER SPONSORSHIPS - $500
Choose from one of the following:
GOLD SPONSORSHIPS - $1,500
PLATINUM SPONSORSHIPS - $3,000
Wednesday, October 8th
Exhibitor Set-up 11:00 a.m. - 3:00 p.m. Exhibitor Hall open 4:00 p.m. - 6:00 p.m. Exhibitor Reception 4:00 p.m. - 6:00 p.m.
Exhibitor Set-up 11:00 a.m. - 3:00 p.m.
Exhibitor Hall open 4:00 p.m. - 6:00 p.m.
Exhibitor Reception 4:00 p.m. - 6:00 p.m.
Thursday, October 9th
Vendor Breakfast 8:00 a.m. - 9:00 a.m. Exhibitor Hall open 9:00 a.m. - 2:00 p.m. Exhibitor Breakdown 2:00 p.m. - 3:00 p.m.
Vendor Breakfast 8:00 a.m. - 9:00 a.m.
Exhibitor Hall open 9:00 a.m. - 2:00 p.m.
Exhibitor Breakdown 2:00 p.m. - 3:00 p.m.
ADDITIONAL INFORMATION
Demo Spots: A conference breakout room will be reserved for 15-minute demonstration sessions @ $150 each. Limit one demo per vendor. We have the ability to sell up to 10 demo sessions. Available to booth-holders or sponsors. Demo spots will be taken on a first-come, first-served basis, and vendors will be informed of the time and location for their demo spot in advance of the conference.
The 2025 MLA Conference is being held in Chesterfield, Missouri, at the Doubletree by Hilton Hotel - St. Louis, 16625 Swingley Ridge Road, Chesterfield, MO 63017. The event space (located on I-64) is a 23-minute drive from St. Louis Lambert International Airport and approximately 20 minutes west of downtown Saint Louis.
The Missouri Library Association has negotiated a special conference rate of $165 per night at the Doubletree by Hilton Hotel. For room reservations, CLICK HERE.
Cancellations should be made in writing by email to MLA@amigos.org by August 30, 2024, and are subject to a 50% cancellation fee. No refunds shall be paid as a result of subsequent booth sales. No refunds will be made after August 30, 2024 with the exception of registrations for the local small business retail level. Local small business registrants can request a cancellation in writing and up to a 50% refund until September 9, 2024. All cancellations are final. MLA may resell cancelled booths as opportunities allow.
The Missouri Library Association (MLA) hosts professional events and communication outlets to enable its members to receive continuing education, build professional networks, and discover new products and services for professional use. To provide all participants the opportunity to benefit from MLA events, the Missouri Library Association is committed to providing a safe and harassment-free environment for everyone, regardless of gender, sexual orientation, gender identity, gender expression, disability, physical appearance, ethnicity, religion, or other group identity.
The Missouri Library Association follows the American Library Association's Statement of Appropriate Conduct regarding harassment or other inappropriate behaviors. If any MLA member ever feels uncomfortable or harassed, or it they witness any violations of these policies, they should reach out to an MLA event planner, an MLA board member as designated by name badge, or to conference security, if applicable. Individuals may also email conference@molib.org. All reports will be directed to the MLA Board for further action. Anyone working in a college or university setting may also be required to contact their Title IX officer.
For more information or to discuss opportunities, please contact:
conference@molib.org
Conference Coordinators: Rebecca Splain and Rosie Lopolito
Trade Show & Sponsorship Chairs: Greg Carter, Kristen Kern, and Shelby Brune
Join your fellow librarians and library workers from across the state of Missouri (and beyond!) as we celebrate how libraries bring joy into the lives of the people who use them. During the conference, you will rediscover the joy that libraries instill and bring that joy back to your co-workers and community.
Registration Information
Early Bird Registration Rate -- Ends August 8th, 2025
Regular Registration Rates -- Beginning August 9th, 2025
* Single Session Guest Presenters registration requires a code. Please contact your Conference Coordinators at conference@molib.org to request the code.
Pre-Conferences
The GLHCI Pre-Conference will take place on Wednesday, October 8th from 8:00 AM to 12:00 PM. The pre-conference is free to attend but registration is required. The Clark Family Library will be hosting it.
More Pre-Conference details coming soon!
Looking for a great storyteller, musician or magician to work magic at one of your programs? Look no further than the Youth Services' Community of Interest organized "Performer's Showcase" featuring live 10 minute demos from performers who cater to a library audience with quality programming appropriate for children, teens, and/or families at a reasonable cost to the host libraries! The Performer's Showcase is offered at no additional cost to conference attendees, but registration is required.
Special Events
Beyond our exciting opening and closing keynote events and the all-conference awards gala, MLA is offering four additional special events.
Wednesday, October 8th, 2025
PEER Bohley Trivia Night
Bohley Scholarship Trivia Night returns–and participation is now FREE! Come Wednesday night to join in on the fun, and to raise money for the Bohley Scholarship. Bring a team of up to eight, join a squad at the door, or just hang out and kibitz! We'll have raffle baskets, side games, and trivia aplenty, all in service of a great cause!
7:00 PM - 9:00 PM
Cost: $0, Regitration is required
Thursday, October 9th, 2025
Thusnelda Schmidt Luncheon
12:00 PM - 1:00 PM
FREE, but registration is required
Hotel Information
The Missouri Library Association has negotiated a special conference rate of $165 per night at the DoubleTree by Hilton Hotel St. Louis - Chesterfield
Book here!
Policies and Notes
Conference event dates/times are subject to change. Please refer to the conference schedule for the most up-to-date information.
Cancellation policy: Cancellation and refund requests must be submitted in writing before September 12th. After that time, only hardship requests for refunds will be granted on a case-by-case basis. Submit cancellation requests to MLAc2c@molib.org.
Conference Photography: Conference volunteers will be taking photos and/or videos during the conference that may be used in MLA social media postings or other MLA print or online publications. Your attendance at the conference grants permission for these images to be used. Those wishing not to be photographed or recorded should inform the photographer.
Code of Conduct: The Missouri Library Association (MLA) hosts professional events and communication outlets to enable its members to receive continuing education, build professional networks, and discover new products and services for professional use. To provide all participants the opportunity to benefit from MLA events, the Missouri Library Association is committed to providing a safe and harassment-free environment for everyone, regardless of gender, sexual orientation, gender identity, gender expression, disability, physical appearance, ethnicity, religion, or other group identity.
The Missouri Library Association follows the American Library Association’s Statement of Appropriate Conduct regarding harassment or other inappropriate behaviors. If any MLA member ever feels uncomfortable or harassed, or if they witness any violations of these policies, they should reach out to an MLA event planner, an MLA Board member as designated by name badge, or to conference security, if applicable. Individuals may also email conference@molib.org. All reports will be directed to the MLA Board for further action. Anyone working in a college or university setting may also be required to contact their Title IX officer.
If you have questions, please contact: conference@molib.org
MLA 2025 Conference Performer's Showcase
Attention performers and entertainers:
The Missouri Library Association will be hosting its Annual Conference October 8th-9th, 2025, in Chesterfield, MO. The Performer's Showcase Selection Committee is looking for performers to share their offerings for quality library programming appropriate for children, teens, and/or families at a reasonable cost to the host libraries.
All attendees of the MLA 2025 Conference will be invited to attend the Performer's Showcase scheduled for Wednesday, October 8th, from 8:00 a.m. to 12:00 p.m. Selected performers will be scheduled for a 10-minute demonstration slot between 9:00-11:40 a.m. on October 8th. Then, from 11:40 a.m.-12:00 p.m., attendees may visit performers’ tables to pick up information and ask questions. This is a great opportunity to present a short sneak preview of your program, distribute promotional materials, and speak with librarians from around Missouri.
Performance Time, Info Table, Directory Ad and Link - $130
Note: If you choose this registration type and you are not selected to perform, you may still attend at the "Table, Directory Ad, and Link" level with a $30 refund. If you are not selected and do not choose to attend at the aforementioned level, a full refund will be issued.
Info Table, Directory Ad and Link - $100
Directory Ad and Link - $60
Link only - $30
Please note the following details before applying:
REGISTRATION DEADLINE: August 9, 2025
ACCEPTANCE NOTIFICATION: August 16, 2025
FEE PAYMENT DEADLINE: August 23, 2025
You must complete your registration by August 9, 2025 to be considered for inclusion. Please note the following information regarding registration, invoices, and payment.
Cancellations must be made in writing and sent via email to MLAc2c@molib.org prior to September 8, 2025. All cancellations are final.
We look forward to another great Performer Showcase this year!
If you have questions, please contact the Youth Services Community of Interest at: ysci@molib.org
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MLA is a 501(c)3 non-profit organization.
PO Box 684
Jefferson City, MO 65102
MLAC2C@molib.org
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